Adventure Treks’ COVID-19 Planning
Updated May 16, 2022
For the third year in a row, we will be working closely with our medical advisor Dr. Andy Morris, who will consult on our COVID policies and protocols in addition to any medical situations that arise during summer.
The health and safety of our students and staff is our top priority. In light of the COVID-19 pandemic, it’s important that you understand our efforts to manage everyone’s health and safety so that you can make an informed decision. We are focused on taking all reasonable measures to prevent the spread of COVID-19, but no one can guarantee an environment free of risk from contracting COVID-19. Along with our staff, it’s essential that students and families help us minimize the risk of infection.
Please understand this is a living document, and we will continue to adjust our programming, schedule, and protocols to match current research and science. If our policies change, we will notify families via email.
All students and staff who attend a summer 2022 program are required to be fully vaccinated as defined by the CDC against COVID-19. Adventure Treks will also accept students who have had a prior confirmed case of COVID-19 and one dose of an approved vaccine. The latter must be accompanied by a letter from a healthcare provider confirming the date and diagnosis of a positive COVID test. Adventure Treks will consider requests for medical exemptions.
Above all, we promise to continue operating with the ingenuity, discipline, trust, and work ethic that we have always delivered, and we will continue to communicate our plans and protocols with parents.
Vaccines, boosters, and pre-trip testing
Any student who attends Adventure Treks in 2022 must be up-to-date with their COVID vaccines. Though not required, Adventure Treks highly recommends eligible students who have not already received the booster injection to do so at least two weeks before their Adventure Treks trip.
In light of rising COVID cases across both vaccinated and unvaccinated populations, Adventure Treks will require all students to take a COVID test in the 24 hours prior to their arrival. Students do NOT have to get a PCR/molecular test from a medical provider; they can take an at-home molecular or antigen test (including rapid tests). Adventure Treks will NOT require proof of result; rather, we ask that families honor this requirement and call us immediately if their child tests positive.
For international families flying into the United States: It is your responsibility to stay updated on what the United States’ entry requirements are for travelers coming from your country.
In the 10 days leading up to the trip, all students must minimize exposure to COVID-19 by:
- Wearing a mask in public spaces, avoiding large crowds (especially in indoor spaces), practicing good hygiene like frequent hand-washing, and practicing social distancing.
- Adhering to local guidance and the CDC’s current requirements and recommendations.
Monitoring for COVID symptoms
In the 10 days leading up to the trip, families must monitor for COVID symptoms. (If a student experiences any of the following symptoms or other symptoms not listed that cannot directly be attributed to any other illness or if COVID-19 cannot be ruled out, families must call the Adventure Treks office immediately.) COVID symptoms include (but are not limited to) the following:
- Fever or chills
- Shortness of breath or difficulty breathing
- Muscle or body aches
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
- Nausea or vomiting
Knowledge of possible exposure to COVID
In the 10 days leading up to the trip, families must call the Adventure Treks office immediately if their child has a primary exposure* to a COVID-positive person.
*Primary exposure means spending more than 15 minutes within six feet of a COVID-positive person, sharing living quarters (home, dorm room, etc.), or spending less than 15 minutes if the exposure is high-risk (hugging, touching, kissing, riding in the same vehicle, etc.).
Risk mitigation during travel
When traveling to Adventure Treks, whether flying or driving, students must adhere to current governmental and CDC guidance for traveling, including wearing a mask in the airport and on the plane (even if not currently required by the airline or FDA), washing hands frequently, and maintaining distance from others when possible.
PPE at Adventure Treks
Students may be required to wear a mask at Adventure Treks, including (but not limited to) the following times/instances:
- When traveling in a van
- When social distancing is not possible when in contact with the general public
- When required by any third-party outfitter
- When required by local laws
Students must bring their own masks.
Testing at Adventure Treks
If a student starts exhibiting symptoms, they will be isolated and tested. If a student tests positive:
- They will depart early from the trip. Families will be notified as soon as possible, and healthcare providers may be consulted.
- Families must make arrangements to pick up their child within 36 hours of testing positive and being notified. The costs associated with testing and additional travel and lodging are the family’s responsibility.
In addition, the entire group may need to quarantine for a period of time as determined by local health authorities or by our medical director. We strongly suggest families purchase trip cancellation and interruption insurance that includes COVID-19 coverage.
After Adventure Treks
All families are responsible for knowing and following any guidelines that apply to their student’s return to their country/state/province. It is the family’s responsibility to provide any testing materials their student may need in order to return to their country/state/province.
In the event a student tests positive within five days of returning home, families are asked to inform Adventure Treks so further communication can be made if necessary.